Information about days after the payment due date, payment date configuration and other new features

In this article, you will learn about the following improvements to the fireTMS system:

Days after payment due date – a new column in the payment list

In response to customer requests, we have added an additional sortable column to the payment list: Days after payment due date, which provides a quick overview of the status of receivables:

• for overdue payments, the number of days overdue for unpaid invoices is displayed in the column;
• when the payment due date falls on the current day, the value in the column is 0,
• for payments with a future due date, the column remains empty.

In addition, we have added two new filters. The first one, Show after payment due date, allows you to filter out only overdue payments. The second filter, Range in days after payment due date allows you to narrow the view to payments that are overdue by a specified number of days. 

Thanks to these improvements, you can easily identify all overdue receivables in a single view and take appropriate collection actions, which significantly speeds up the work of financial departments.

Payment date configuration when exporting transfer packages to the bank

In the bank transfer export window, we have added the option to select which payment date will be assigned to each item in the generated file. There are two options available:

• Current payment date – all transfers will receive the current generation date in the file,
• Payment date according to the payment due date in fireTMS – the system will automatically fill in the payment date according to the payment due date in fireTMS.

If the invoice payment date is in the past, the file generation date is automatically taken as the payment date, which prevents transfers with archived dates from being created. This option allows you to precisely control the payment schedule and avoid errors resulting from manual entry of transfer dates.

Document type – a new filter in the purchase invoice list

Another new feature is the Document type filter in the purchase document list, which allows you to narrow the view to selected document types (e.g. purchase invoice, bill, debit note). This allows you to quickly switch between categories and focus only on the items you are interested in, which improves control over the accounting process and speeds up the search for specific purchase documents.

Own load template

The own loads feature allows you to quickly enter a shipment into the system without having to specify the customer or the price of the goods. This means that no sales invoice draft is generated when, for example, a company manufactures and transports its own products. In the latest version of the system, we have added the ability to create own load templates, which significantly speeds up the processing of recurring orders.

To add a new template, go to Loads >> Templates >> Cargo templates and select the Add button. When defining the template, skip the customer data. The finished template will be available in the add own cargo view, allowing you to use it immediately for subsequent orders without having to re-enter the same information.

New integration with ecoTRUCK GPS 

The latest addition is integration with the telematics provider ecoTRUCK, which enables:

• real-time location tracking directly in the fireTMS system, which improves route planning and transport supervision,
• automatic meter reading, so that the daily mileage of the vehicle is synchronised in the file, eliminating errors resulting from manual reporting.

The integration can be enabled in the system configuration, in the Telematics configuration (GPS) section. Here, select Add, and then select ecoTRUCK from the list and enter the required login details.

If you would like to learn more about the new column in the payment list and the new features and improvements, please contact us.

* Some of the features described are only available in selected packages.