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Integration with GPS Telematics and Actual Routes in fireTMS

Transport Control and Faster Operational Response

A transport company that operates international routes was facing a growing number of orders and needed better cost control and clearer insight into how drivers were actually executing planned routes. Their existing order management system did not display vehicle locations or deviations from the plan, which resulted in additional and unforeseen costs. The lack of a unified work environment made route analysis difficult and limited the ability to respond to changes during the journey in real time.

The Challenge

Before implementing fireTMS, the company struggled with:

manually collecting vehicle location data from telematics, leading to frequent errors,
no insight into whether a driver changed the planned route,
difficulties assessing how many kilometres were actually driven for each order,
problems determining whether a route change was necessary or simply a driver’s decision.

All of this affected costs, route profitability, and the ability to keep customers informed about changes in delivery times.

Solution: fireTMS with Actual Routes and GPS Telematics Integration

Implementing fireTMS enabled the company to bring key operational data directly into the system. They gained a single environment for managing routes, mileage, and settlements.

Advanced integration with GPS telematics - automatic import of positions and mileage

The integration enabled continuous access to real-time vehicle positions, the latest counter readings retrieved from telematics, mileage automatically saved in the vehicle file and in each order.
This eliminated manual data entry and provided precise insight into the vehicle’s real location during transport.

Actual Routes - precise drive analysis

At the same time, the company began using the Actual Routes feature in fireTMS, which allowed them to: analyse the exact course of the journey, compare it with the planned route, identify deviations and their impact on costs.
Actual Routes, synchronised with data from GPS telematics, delivered a far more complete picture of route execution and significantly improved operational transparency.

Route corridor - fast reaction to route changes

After implementing fireTMS, the company could monitor route deviations that previously generated unexpected additional costs.
With the route corridor feature and automatic notifications when a vehicle leaves the corridor, the team could quickly respond whenever a vehicle leaves the designated route, makes an unplanned detour, changes the route in a way that affects costs or timeliness.
This enabled immediate action - contacting the driver, updating the plan, or informing the customer before delays occurred.

Business Outcomes

Fewer errors and up-to-date data

Automatic mileage import from GPS telematics eliminated manual corrections and accelerated settlements.

Faster operational response

The route corridor allowed the detection of unplanned route changes during the order, not only after its completion.

Better assessment of route profitability

The combination of planned kilometres, telematics data, and actual routes provided precise insight into which routes generate excessive costs.

One unified work environment

Dispatchers gained a consistent view of routes, mileage, and changes – without switching between tools or files.

Summary

Implementing fireTMS with Actual Routes and GPS telematics integration enabled the company to consolidate all vehicle, route, and mileage data in one place. Automatic import of positions and odometer readings, combined with Actual Routes and route corridor monitoring, provided dispatchers with the tools needed for real-time route control and quick reactions to deviations from the plan. The result is improved cost predictability, fewer errors, better order profitability, and significantly higher operational efficiency.