AI-powered order risk analysis, CMR generation and other new features

In this article, you will learn about the following improvements and new features in the fireTMS system:

AI: order condition risk analysis 

The latest version of the system introduces an AI-based order risk analysis feature. Order risks (AI) tab has been added to the cargo view has been added to the load view, displaying key information automatically extracted from the order document. Once the analysis is complete, the user receives a system notification (bell icon) with a direct link to the details, allowing them to quickly return to the results. The solution enables a quick overview of the most important entries and potential risks without the need to manually review documents, streamlining the assessment of terms and accelerating decision-making.

Ability to print the CMR directly from the order

The system now offers the option to print a CMR document directly from the order. This option is available in the section relating to the load and allows the document to be prepared quickly based on the data entered in the system. The printout includes the most important information needed to prepare the CMR, allowing the user to generate the document without having to manually transcribe data, which speeds up order processing and simplifies the preparation of transport documentation.

Maintenance rules based on vehicle mileage

The fireTMS system has been expanded to include the ability to define service rules for vehicles based on mileage. The user can specify the type of service (e.g. oil change, brake pad replacement), the mileage interval at which the service is to be carried out, and the lead time with which the system should notify the user of an upcoming service date.

The new Service rules section is available directly within the vehicle edit screen and allows you to manage a list of scheduled tasks, including information on:

• the service interval,
• the last mileage at which the service was performed,
• the number of kilometres in advance for the notification,
• the user responsible for handling the request.

Once a specified mileage is reached, the system automatically generates a notification in fireTMS (bell icon) and sends an email to the designated user responsible for the task. Notifications are repeated daily until the service is marked as completed. When marking the task as completed, the user can update the current odometer reading after the service has been carried out.

Additionally, information about an upcoming service is also displayed when creating a new order for a vehicle, which allows the need for a service to be identified more quickly at the transport planning stage.

The mechanism operates based on the vehicle’s mileage records (Vehicles >> edit selected vehicle >> Expenses Data section >> Kilometres records tab) and supports the ongoing monitoring of the fleet’s operational status. The feature is available to users with access to the relevant vehicle’s file.

API: creating external orders and new integration capabilities

We have expanded the API (documentation) of the fireTMS system to include the ability to create external orders. The new solution allows orders to be created automatically directly from the integration interface, which streamlines data exchange and speeds up the handling of transport processes.

As part of these changes, we have also introduced additional mechanisms to support integrations, including those related to the handling of external vehicles, tags, and the assignment of branches to contractors. These enhancements increase automation capabilities and facilitate the integration of fireTMS with external systems.

Additionally, we have harmonised the operation of the API and user interface regarding payer handling for purchase invoices. If there is only one branch in the system, the payer will be filled in automatically, without the need to specify it separately in the integration.

Filtering by tags: option to exclude

The tag filtering function has been expanded to include the ability to exclude tags. Users can now specify selected tags to be omitted from search results. This enables even more precise data filtering and faster retrieval of the required information without the need to manually browse through records.

In future versions of the system, we plan to further develop this functionality, including improvements to the user interface, to make it even more intuitive and convenient to use.

New reference points for payment deadlines

We have introduced additional reference points used when calculating payment terms. One of these is the Sales date, available for both sales and purchase invoices, which allows the method of calculating payments to be better aligned with accounting processes.

We have also modified the handling of the document receipt date for purchase invoices. The system now takes into account the date of receipt of the complete set of documents (the Date of receipt of complete documents field) – if this is entered, the payment due date is automatically recalculated based on it. If this value is missing, the previous logic applies. This solution allows for a more accurate representation of when the payment period begins.

New ‘Location type’ filter in the locations list

A new filter parameter Place type has appeared in Files >> Locations list. This allows you to select a specific type and narrow down the list of results to the selected category. This change speeds up work with the file and facilitates data management.

Validation of duplicate purchase invoice numbers: ignoring case sensitivity

We have changed how the validation of purchase invoice numbers for a single supplier works. Previously, the system distinguished between upper and lower case, which could lead to duplicate entries. Now, numbers are compared without regard to case, which effectively eliminates the risk of duplicate documents and improves data consistency.

Calculating the share in the order cost for sub-loads

We have updated the mechanism for calculating values in the Share in the order cost column for main loads. When the load is split, this value is automatically the sum of the shares of all associated sub-loads. At the same time, only the value from the main load is included in the list summaries, which prevents double counting of costs and increases the clarity of analyses.

New permission: deleting other users’ tasks

We have introduced a new permission allowing the deletion of other users’ tasks in Files module >> Tasks. By default, users with the administrator role have access to this function, but it can also be granted to selected roles.

Thanks to this change, it is possible to fully manage tasks within the system, even in situations such as the deactivation of an employee’s account who previously created tasks. The feature allows for the removal of unnecessary entries, which helps maintain order and clarity in the files.

Integrations with GPS systems: FM Solution and Supervisor

The system has been enhanced with new GPS integrations to support fleet monitoring. In the case of FM Solution, data on both the vehicle’s current location and odometer reading is available, enabling a more accurate analysis of mileage. Integration with the Supervisor system, on the other hand, provides access to the current location of vehicles, without odometer information. These solutions support effective transport management and expand the range of available integrations.

Would you like to find out more about these new features in the system? Please contact us.

* Some of the features described are available only in selected plans.